Accessible Archives

As we all know, over the years Microsoft has already put in a lot of work towards the development of more inclusive solutions for all its customers. So when we talk about the Microsoft Inclusive Tech Lab, we’re not talking about something new but rather a significant update on the lab that had previously been at the center of this work.

According to Microsoft, this new lab which is designed “to learn and develop specifically for people with various types of disabilities” will provide a facility that can greatly enhance the work being done to provide more inclusive solutions. In this blog, I will take an in-depth look at this new Microsoft Inclusive Tech Lab and what it could mean for inclusivity going forward.

Why we need inclusive solutions

In this modern era that we live in, no one can deny the significance of technology in all our lives. Regardless of which sector we can look at. Whether it’s the health sector, education, engineering, etc. The applications of various types of technology are limitless in any sector.

And this is exactly why it’s important to ensure that technology can be accessible to everyone. So what do we imply when we say “inclusive technology?” Simply put, all this refers to is ensuring that the technology available is accessible to everyone including groups that may previously have had difficulty accessing it such as those living with disabilities.

By having facilities such as the Microsoft Inclusive Tech Lab, we will witness significant strides being made in providing inclusive technology solutions for everyone. And this is something that would be crucial not just in the work environment but beginning in early education.

This will help to provide all students with a similar platform for engaging with learning material and enhancing the learning experience. With a setup like this in place, we can expect to see the benefits of this go beyond the educational phase and into the work environment.

Introducing the Inclusive Tech Lab

Arguably the most important aspect of the Microsoft Inclusive Tech Lab is that it not only develops inclusive solutions but that these solutions are made by people living with disabilities. As such, the objective for Microsoft is to show just how great the potential can be when you bring in people with disabilities in the development process.

The facility itself is a representation of how committed Microsoft is to developing inclusive solutions. Especially when considering how sensitive a lot of individuals may be to their environment. This then creates the ideal environment where introductory tours and collaborative workshops can be held to further the work being carried out.

The lab gives you an opportunity to view just how Microsoft’s products as well as those of its partners can work together to good effect. Therefore, this is the place to go when searching for the best assistive solutions that Microsoft and its partners are putting together.

This kind of work clearly demonstrates how Microsoft and its partners are determined to ensure that the fruits of all their development work can benefit all who require access. Expanding the realm of possibilities can significantly alter what the future of the technology industry can look like.

According to Microsoft:

“The space is purpose-built to continue this work. It is highly modular and will adapt to specific needs over time and across different projects, allowing discussion and design sessions on products and services intended for home, the workplace, schools, and remote connections. It is a place designed to demonstrate what is possible when you intentionally and proactively include people with disabilities in the product-making process and strive to build products that are genuinely inclusive by design.

The Inclusive Tech Lab is intended to be an embassy for people with disabilities, not a space about them. It will include a showcase of Microsoft’s accessible hardware, software, and services, as well as experiences created by our partners. Primarily, however, it is an inclusive design incubator where Microsoft and disability communities can ideate and evaluate product design and direction. It is a space where our designers can challenge assumptions while learning to recognize the exclusions and constraints faced by people with disabilities. We harness that understanding to create new ideas, designing for “one” and extending to many.”

Inclusive involvement

The teams of individuals working on various projects are encouraged to use the ideas they have received from people with disabilities and find ways to apply them to the technologies they are working on. By providing teams with this lab and all its capabilities, the people here literally have the sky as the limit. They can imagine and work on ideas that are driven toward making a fully accessible environment for everyone across the globe.

The full involvement of people with disabilities means that the Microsoft Inclusive Tech Lab seeks to do more than just create a product. As good as that may be, the project wants those working on solutions to be able to relate on a deeper level to those who they are designing products for and how it will affect their lives.

Principles of Inclusive Design

So now that we’ve looked at why seeking to develop inclusive solutions is such an important objective, we can consider the principles that Microsoft will lean on during this endeavor. Firstly, we can talk about the recognition of exclusion. What this simply refers to is the fact that all of us, regardless of where we’re from, have our own inherent biases that determine how we view the world and therefore live our lives.

The key then at Microsoft is to acknowledge that these biases exist and this gives you an opportunity to explore these issues. As you recognize what they are and how detrimental they’ve been, you can start engaging the affected communities and coming up with inclusive solutions to bridge all the necessary gaps.

Learning from diversity

The next principle that Microsoft looks at is that of learning from diversity. This is because there is an appreciation of just how different and divergent perspectives can positively impact a learning or work environment. We actually find that in some schools of thought, it is believed that within diverse work and learning environments cognitive skills and critical thinking can improve.

What causes this is that the interactions that go on in these diverse communities can challenge you as an individual with different views and perspectives that you might not have previously considered.

Therefore, Microsoft wants to have its Inclusive Tech Lab be a place that will promote learning from diversity. Especially considering the wide reach of its products and services across all continents.

The last principle I’ll talk about is that of trying to solve challenges for one in a way that will extend to others. When looking at developing solutions from this perspective, the idea is that most people have abilities but as human beings there will always be limitations to those abilities.

So, when we start considering creating inclusive technology solutions what we can ultimately come up with are systems that will enhance accessibility for people living with disabilities. However, we can also expect to see other users of these products being able to benefit as well.

Microsoft’s Adaptive Accessories

At the heart of the work that Microsoft is doing with inclusive technologies are the adaptive accessories. These accessories, which have significant input from disability communities, are highly adaptable and have been designed with the intention of making them customizable to suit individual needs. The product line features an Adaptive Mouse, Adaptive Hub, and Adaptive Buttons.

All of the accessories can be configured as necessary and will support everything. And so this includes first-party add-ons such as Thumb Supports or Mouse Tails, as well as custom 3D-printed add-ons that enhance the various use cases. These devices leverage the foundation that was laid by the Xbox Adaptive Controller and aims to eliminate the challenges that the disability community has faced with the traditional mouse and keyboard setup.

Adaptive Hub

This product is designed to enable users to turn traditional keyboards into a central hub with several wireless buttons. It is in the form of a small, box-shaped device that is meant to enable the devices to offer accessibility. What this entails is that users can augment traditional keyboards and create custom inputs. You’ll notice that the Adaptive Hub has five 3.5mm ports, three USB-C ports, as well as a Bluetooth pairing button. The aforementioned ports are where you connect the adaptive buttons and switches. Furthermore, it can connect to your current assistive technology, such as third-party digital buttons and switches, through the 3.5mm ports.

Adaptive Mouse

This adaptable mouse is built to be accessible. You can personalize the device by attaching the Microsoft Adaptive Mouse Tail and Thumb Support. By leveraging these attachable parts, Microsoft offers users the chance to have a mouse that is designed to fit their unique needs. Also, I’m sure users will gladly discover that the adaptable and customizable attachments help to make the device lighter and more portable. Unlike other accessories, the Adaptive Mouse will connect directly to your PC. The two buttons that it has are easily clickable which adds to the ease of use. And it also features a similarly clickable scroll wheel. In addition, you get the option to configure the buttons and scroll wheel for action/function shortcuts and for both short presses and long presses.

Adaptive Button

With the Adaptive Button, users will get a small, square-shaped wireless button. It is designed to give you eight digital inputs that can be uniquely customized in the Microsoft Accessory Center and an easy-to-press design. And each Adaptive Hub can connect with up to four Adaptive Buttons. In addition, because of the partnership with Shapeways (which is a 3D-printing company that creates other 3D-printed toppers), users can customize their devices by custom-printing their own button toppers. So, if the button toppers that Microsoft can offer you out of the box are not suitable for you then you can get something more personalized. The design of the button including its small size means that it’s relatively easy to hold and place according to your usage needs.

Inclusive Design for Gaming

As already mentioned above, a significant amount of the work being done at the Microsoft Inclusive Tech Lab has to do with gaming consoles. There has been a growing realization of just how much need there is for inclusive solutions for gaming systems.

For instance, the typical controller that comes with the vast majority of consoles requires two hands, two thumbs, and fine motor control for you to operate comfortably. Quite simply, this will mean the exclusion of a significant number of people who are living with disabilities.

With this in mind, the teams of individuals working on the development of inclusive solutions need to recognize the exclusion that has existed with gaming consoles in the past. We can appreciate that these devices’ designers worked with certain assumptions about the users of these devices and how they would be using them.

Unfortunately, that has created a scenario where plenty of potential users can use these devices but with great difficulty or may not be able to use them at all. So, Microsoft now appreciates that if users can’t use their products because of how they were designed then that creates a massive barrier. And this is what a lot of the work at the Inclusive Tech Lab is based around, developing solutions that can eliminate these barriers.

Learning from diversity

Another important key area for gaming is learning from diversity. Microsoft has been able to do this over the years by engaging with the various gaming communities to seek their insights on a variety of issues. The teams working on these products have received feedback on the functionality of the devices, their ease of use, and any changes that users may want to see to improve accessibility.

And all of this feedback combined with the development work being done has been central to the creation of inclusive gaming solutions such as the Xbox Adaptive Controller. Products like these will mean that can be something all users can potentially enjoy even more.

Creating solutions that enhance inclusivity can be of great benefit to all. Why should individuals living with disabilities be restricted from the gaming experience that countless others across all continents get to enjoy? As Microsoft was working on the adaptive controller, there was a need to take into consideration the unique ambulatory abilities of users in the targeted communities.

Not only that but looking at people’s situations such as Gamer, CareGiver, Maker, etc, allowed for the development of a product that could be tailored to address various needs. Going forward, we would fully expect the Xbox Adaptive Controller to play a key role in shaping inclusive solutions and significantly enhance the ease of use for all users.

Inclusive Solutions

Microsoft has been working on several inclusive technologies for a while now. In fact, the Inclusive Tech Lab isn’t exactly something completely new. It’s something that the Xbox team has had in place since 2017 as they were working on the Xbox Adaptive Controller.

Now, Microsoft has provided a designated space, extended the lab, and is looking to develop integrative design by working closely with the disability community. The work being done in this environment is producing a great variety of accessibility tools. In the table below we’ll go over some of the possibilities available.

Vision

Adapt Windows to your vision

use the available color filters
change the color contrast
make Windows easier to see
use Magnifier to enhance the visibility of what’s on the screen
use color and contrast for accessibility in Microsoft 365

Listen instead of watch

use Narrator to hear text read aloud
use the screen reader with Microsoft 365 apps
listen to your Outlook email messages
listen to your Word documents
converting text to speech in Excel
seeing AI narration (hear descriptive audio everywhere)
Microsoft Soundscape (experience maps in 3D sound)

Use Immersive Reader

use Immersive Reader in Microsoft Edge
open Immersive Reader for Outlook
use Immersive Reader in Word
use Immersive Reader in Microsoft Teams
use Immersive Reader in PowerPoint
use Immersive Reader for OneNote
use Immersive Reader in Microsoft Forms

Improve the efficiency of keyboard use

take advantage of keyboard shortcuts for accessibility

Hearing

Adapt Windows to your hearing

with mono audio, you can hear all sounds in one channel
change caption settings
make notifications stick around longer
display audio alerts visually

Watch instead of listen

instead of listening to sounds you can use text or visual alternatives
you can autogenerate captions for videos
you can use captions and subtitles during Skype calls
in Microsoft Teams meetings you can make use of live captions
add closed captions and/or subtitles to media in PowerPoint

Improve the efficiency of keyboard use

take advantage of keyboard shortcuts for added accessibility
use the Search/Tell Me feature (find the command you want)

Neurodiversity

Adapt Windows to suit your needs

make the Start menu simpler
declutter your taskbar and make it clean
focus on a task by minimizing distractions
customize the taskbar

Improve reading comprehension and writing skills

enable text suggestions in Windows
make reading easier by downloading and using fluent fonts
customize text spacing
take advantage of learning tools in OneNote
use Microsoft Editor to polish grammar and more

Customize your reading experience and read without distractions

when using Microsoft Edge, take advantage of Immersive Reader
use Immersive Reader in Word
open Immersive Reader for Outlook
use Immersive Reader in PowerPoint
use Immersive Reader for OneNote

Maintain focus and organization

improve your PowerPoint slides
by keeping your Microsoft 365 files in OneDrive you can prevent the loss of your work
make use of the calendar board view to organize things according to your needs
go paperless with Microsoft Lens

Improve the efficiency of keyboard use

take advantage of keyboard shortcuts for added accessibility
use the Search/Tell Me feature (find the command you want)

Learning

Improve writing quality

you can use Microsoft Editor as your writing assistant in documents, mail, on the web, etc. Also, you can use it to check your grammar, spelling, and more in Word.
you can type with your voice to dictate documents, to talk instead of type on your PC, as well as for troubleshooting.

Reading comprehension and skills improvement

use the Immersive Reader
practice reading fluency with the Reading Progress tool
if you want to eliminate distracting content from the web you can make use of the Reading view
hear text read out loud

Improve math skills

you can benefit from inclusive math interactive training
you can use Microsoft 365 apps to write equations or formulas
use Microsoft Forms to create math quizzes
use OneNote to create math equations
use OneNote Math Assistant to help you solve equations, draw graphs, and more.
replay ink strokes in OneNote for Windows
draw straight lines or measure with the ruler in OneNote

Communicate confidently with inclusiveness

create an inclusive communication environment. You can do this with the use of Reflect in Microsoft Teams as well as live captions during Teams events.
create inclusive PowerPoint presentations. This can be done by doing this such as using the Accessibility Checker to enhance accessibility and making presentations with real-time, automatic captions or subtitles in PowerPoint, among others.
use Microsoft Translator

Configure Windows for effective learning

make the Start menu simpler
declutter your taskbar and make it clean
focus on a task by minimizing distractions (Turn off animation and transparency effects)
use Magnifier to enhance the visibility of what’s on the screen
customize the taskbar
block alerts and notifications by using Focus assist

Mobility

Configure Windows to meet your mobility needs

Make your keyboard, mouse, and other input devices easier to use. You can do this by controlling your mouse pointer with the numeric keypad or making use of the Filter Keys to set the sensitivity of the keyboard, among other things.
As an alternative to typing on the physical keyboard, you can use the on-screen keyboard.

Type and navigate with your voice

use voice recognition in Windows
Windows Speech Recognition commands
dictate your documents in Word

Control Windows and apps with your eyes

take advantage of eye control features to enhance ease of use

Improve the efficiency of keyboard use

take advantage of keyboard shortcuts for added accessibility
use the Search/Tell Me feature (find the command you want)

Mental health

Configure Windows to meet your needs

make the Start menu simpler
declutter your taskbar and make it clean
focus on a task by minimizing distractions (Turn off animation and transparency effects)
use Magnifier to enhance the visibility of what’s on the screen
customize the taskbar
block alerts and notifications by using Focus assist
enable text suggestions

Improve your focus

using Immersive Reader can help you work with fewer distractions
stay on track with your tasks by creating Outlook tasks in OneNote or using the Tasks app in Microsoft Teams.
customize the look and feel of Office to your liking
use Microsoft Viva Insights to help you develop more efficient work habits

Improve the efficiency of keyboard use

take advantage of keyboard shortcuts for added accessibility
use the Search/Tell Me feature (find the command you want)

Tactile Port Indicators

Having tactile indicators placed on devices can be a great feature that can enhance ease of use for countless people. And for an example of this, we can look at the work that Microsoft has put into devices such as the Xbox Series X game console, Microsoft Audio Dock, and the Surface Thunderbolt Dock among others to improve accessibility for the visually impaired.

The reason this came about is that when we consider a lot of devices out there, ports like the USBA and the HDMI can feel pretty similar to the touch. And so people working at the Microsoft Inclusive Tech Lab have been seeking feedback from those who are visually impaired on how best to develop a system that can offer them greater ease of use.

How it works

So how does this work exactly? Well, what this new system is designed to do is provide little bumps over the various ports on these devices to aid with discerning what’s what without the need for sight. This means you will no longer have to feel for just the shape of the ports, but with this additional system, it should become easier to determine which port is which. As we can all imagine, the potential for what this could offer visually-impaired individuals across countless devices is massive.

It’s no surprise when you consider the devices that Microsoft has been working on initially. Gaming is a huge part of the work that takes place at the Inclusive Lab.

However, this system is something that everyone out there should be looking at considering what it offers. The objective is for the idea to grow even more and become even better because it is not meant to work alone but help improve ease of use. And ideally, it would be great to see this applied to various other types of devices so they benefit as well.

Surface Also Making Changes

The teams working on the various Surface products have also had to look at their products and consider how they could improve accessibility. Unfortunately, the reality is that a lot of products have been previously developed without any consideration of the needs of those living with disabilities.

For example, on older Surface devices you’ll find that F4 and mute shared a key and the only indicator for FN lock was a light. When you consider the needs of those without sight you can quickly spot how this would present challenges. When screen reader users were trying to close an app, they could inadvertently mute their PCs and thereby leave them cut off from their devices.

Fortunately, teams working on Surface products are now developing systems that will enhance the ease of use for visually-impaired individuals. By sitting down with the blind, listening to their experiences, and hearing their suggestions, Microsoft can now come up with more inclusive tech solutions for their products.

Going forward, starting with the Surface Laptop 3, you will see changes such as the separation of mute and F4. Additionally, FN lock is going to be made accessible via Windows Narrator and tactile bumps will be added to the F4 and F8 keys to simplify keyboard navigation. These wonderful improvements will be made to all Surface keyboards in the future as part of an ongoing effort to provide better inclusive technology.

More is yet to come and discussions with the visually-impaired community have also uncovered the need for customizable tactile indicators. With this in mind, Microsoft has been able to develop the Surface Adaptive Kit. This is something that should enable the development of even better solutions by looking to overcome the limitations on hardware with enhanced software, better accessories, and more.

Wrap Up

For far too long technology did not do enough to address the needs of the disability community. Plenty of individuals faced significant barriers when it came to using technology comfortably. As a giant in the tech industry, Microsoft could not ignore the responsibility. Hence, we have the Microsoft Inclusive Tech Lab. This facility is doing phenomenal work that aims to take down barriers and provide solutions that are accessible to all. And the great thing about all this is that this is not a place that simply comes up with solutions for the disability community but it has members of the community greatly involved in development. Undoubtedly, the work going on here will massively enhance technology inclusiveness going forward.