7 Ways Microsoft 365 Can Help Manage Your Organizational Governance

These days, you will find cloud services offering some pretty amazing features. Platforms like Microsoft 365 (M365) have been developing their functionalities at a very fast pace. With all of those changes, businesses can expect to benefit as well. And they do. The advances in cloud technology have had a significant impact on things like corporate data security and remote work. Moreover, the round the clock support you get from Microsoft experts allows you to swiftly deal with any issues. Even more importantly, M365 helps you manage your organizational governance and that’s something we want to take a closer look at.

Governance in M365

Under Microsoft 365, the key thing is the protection of essential data assets while minimizing risk. There are a few crucial areas that need consideration. Firstly, there is operational assurance. This is mainly an IT task responsible for the operation and performance of the platform. Next, we talk about information assurance. For this, you need to know the regulatory requirements as well as the goals of the business because it involves the management of information throughout the lifecycle. Lastly, we’ll talk about outcome assurance. This part is concerned with providing the necessary guidance to enable an organization to obtain favorable outcomes.  

Preparing your business

Cloud services are constantly evolving and that means businesses need to adequately prepare. These continuous changes can have positive or negative effects depending on your governance policies. It’s important to have policies that best suit your IT team to ensure maximum productivity. Although leveraging the power of the cloud has numerous benefits, your IT team still needs to maintain a framework that guarantees data security. All of this requires the company to set up informed governance policies that are regularly updated as and when necessary.    

Service offering

When it comes to IT governance for M365, all the services you get with M365 including Office 365 and Enterprise Mobility + Security are considered. Businesses will need to assess aspects such as user lifecycles and legal data requirements for the governance framework. It’s important to note that employee recruitment or retirement can upset your governance processes because user and data lifecycle concepts are designed and applied in an expanded form. Given that there will be other employees that need greater access and security, you need to establish protocols for these groups. This will help to maintain corporate data security while granting secure access to those that need it.  

Great communication platforms

Most people will agree that good communication is an absolute necessity for any business to operate properly. Again, this is something Microsoft 365 fully understands. You can have the best business strategies but without good communication channels, your business will struggle. To facilitate great communication, M365 clients can get in touch via Skype, voice calls, and video calls. Yammer and other business platforms are also available when it comes to organizing projects. As well as giving users fantastic options for communication, these platforms are highly secure. So management can rest easy knowing that they can easily relay information and organize projects without worrying about security.  

Improve service delivery

Online platforms have changed the way that clients can interact with businesses. In addition, these platforms also enable businesses to market themselves better to potential clients. With the amount of information available online, decision-making is a lot easier. For instance, through the use of Outlook’s CRM capabilities, you can track your clients and establish business relationships. You also have Microsoft 365 Business that you can use to create mailing lists and manage your marketing emails. Clients get increased convenience because of Bookings which allows them to make appointments anytime, anywhere. Because of the popularity of social media and its significant reach, Microsoft 365 Business also helps you to manage these platforms. It does this by updating the information on your social media platforms and making communication with clients easier.              

 

Microsoft information governance

Information governance has a massive role to play in how effectively an organization operates. With information being a very valuable asset, you cannot afford to compromise your data management. You need to start by understanding the type of information that is governed, something that is done with retention labels which drive the automated lifecycle management of all data. After this, you can configure the labels in a few different ways. You can publish the labels, use MIG/ADG to auto-apply labels, or apply pre-applied labels in bulk. Information governance gives you a system for comprehensive data management on a secure platform.

Effective device management

In these times when plenty of people are working from home, managing employees’ devices is essential to overall organizational governance. Not only is this important to maintain productivity levels, but it’s also necessary for data security. By joining Azure AD and enrolling in Microsoft Endpoint Manager (MEM), users will encrypt their devices and obtain certificates enabling them to access VPNs, Wi-Fi, etc. Furthermore, this will keep employees’ devices up to date, secure, and compliant with all your policies. MEM is a great tool for any business looking to organize their workforce when working remotely without compromising data security.

Simplifying management

Good management is often what makes the difference between successful businesses and struggling ones. Likewise, good technology can have a similar effect on your business. Which is why it’s not a bad idea to check out Microsoft 365. It’s a package deal that has some of Microsoft’s best products, not least of which is the hugely popular Office 365. The tools you get in this package will not only help but improve your organizational governance. Easier communication, advanced security, and 24/7 support help to make your business run efficiently. So if you want to simplify management for your organization, M365 is a great place to start.